A Clipboard that Helps Southeast Asian Chain Restaurants Unify the Management of 200 Stores

Created on 08.17, Updated on 08.17

Who We Are

Founded in 2016 and located in Linping District, Hangzhou, Hangzhou Vwin Technology Co., Ltd. specializes in the R&D, production and export of office supplies and stationery. Our main products include whiteboards, magnetic whiteboards, dry-erase whiteboards, clipboards, notice boards, flexible magnetic whiteboards and more. We hold complete import and export qualifications and offer OEM/ODM customization services. The company has served thousands of wholesalers, retailers and brand clients worldwide, developed multiple best-selling products with annual sales exceeding one million units, and accumulated abundant practical market experience in Europe, America, Southeast Asia and other regions.

Hangzhou Vwin Technology office supplies and stationery manufacturer with whiteboards and clipboards

Who Is the Client?

It is a chain catering group headquartered in Bangkok, Thailand. The group operates over 200 stores across Thailand, Vietnam and Malaysia, focusing on fast food, coffee and tea beverages. In 2024, the group launched a comprehensive standardization upgrade project for store operations, with clipboards serving as a critical management tool in this initiative.

Challenges Faced by the Client

The operational management of chain catering stores involves extensive paper forms, including daily inventory checklists, staff scheduling sheets, cleaning inspection forms, goods receiving checklists, customer feedback forms and more. The group’s original management practice allowed each store to purchase office supplies independently, resulting in the following problems:

Inconsistent specifications: Some stores used A4 clipboards, some adopted A3 hanging boards, while others simply used folders as substitutes. This prevented the headquarters from implementing unified inspection standards during store visits.
Poor durability: Ordinary plastic clipboards tended to deform and crack under the high-temperature and high-humidity kitchen environment, with an average service life of less than 3 months.
Inconvenient information display: Scheduling sheets and notices needed to be posted on back kitchen walls. Conventional clipboards could not be hung, so stores fixed documents with adhesive tape or thumbtacks, which looked unattractive and unstable.
Lack of brand consistency: Stores used a wide variety of mismatched office supplies without any brand logos, conflicting with the group’s unified brand image.

Chain restaurant back kitchen pain points with messy paper forms and worn plastic clipboards

Solutions Provided by Vwin

Custom Hanging Clipboards

Client Pain Points	Weidinghui Clipboard Solutions
Inconsistent specifications	Standard A4 size uniformly equipped for all stores, enabling consistent checklist formats for headquarters inspections.
Poor durability and easy deformation	Constructed of high-density fiberboard and metal clips, moisture-proof and heat-resistant for back kitchen environments, extending service life to over 18 months.
Cannot be hung for display	Pre-drilled metal hanging holes on the top for direct mounting on wall hooks or shelf edges in back kitchens, keeping schedules and notices clearly visible.
Lack of brand uniformity	Custom printed group logos and store numbers on board surfaces to unify brand identity and facilitate headquarters identification and management.

Custom A4 hanging clipboard with metal hanging hole and stainless steel clip for restaurant management

In terms of product specifications, Vwin provides two versions:

Back Kitchen Management Version: A4 size with top metal hanging holes. Pre-printed fixed fields on the board for commonly used forms such as inventory checks and cleaning inspections for daily store filling.
Front-of-House Service Version: A4 size with blank board surfaces without printed form fields, suitable for flexible scenarios including customer feedback collection and daily special offer promotion.

Both versions adopt moisture-proof boards paired with stainless steel clips featuring strong clamping force to prevent paper detachment. The clips can withstand over 5,000 opening and closing cycles without deformation.

Delivery & Services

After sample confirmation, Vwin completes mass production within 15 working days.

Total order quantity: 800 custom clipboards (2 Back Kitchen Management Version + 2 Front-of-House Service Version for each of the 200 stores).

Each clipboard is printed with an independent store number (Store001–200) to support headquarters asset management and inspection tracking.

Goods are shipped by sea to Bangkok, Thailand on CIF terms. Weidinghui takes full responsibility for transportation and insurance.

Achievements

All 800 custom clipboards were delivered to 200 stores and put into operation within 4 weeks.

Six months later, the group’s internal operational audit report showed:

The completion rate of store forms rose from 67% to 94%.
Headquarters store inspection efficiency improved by approximately 35% thanks to standardized checklists enabling faster cross-referencing.
Clipboard replacement frequency dropped from once every 3 months to once every 18 months or longer, cutting annual procurement costs by roughly 60%.

Feedback from store managers: “We used to stick scheduling sheets on walls with tape, which fell off after a few days. Now the clipboards hang securely on hooks, looking neat and allowing staff to check information anytime.”

Why Choose Vwin?

Comprehensive product line: Full coverage of whiteboards, magnetic whiteboards, clipboards, notice boards, flexible magnetic whiteboards and other items for one-stop procurement.
Strong customization capability: Size, color, logo printing and board layout can be tailored to requirements.
Reliable quality: Self-owned factory with full quality control covering raw materials to finished products.
Guaranteed lead time: Shipment within 15 working days during off-seasons and 30 days during peak seasons.
Flexible trade terms: Supports FOB, CIF, DDP and other incoterms; accepts multiple payment methods including LC, T/T and PayPal.
Fast service response: Inquiry replies provided within an average of 24 hours.

Welcome Your Inquiries

Hangzhou Vwin Technology Co., Ltd. — Empowering offices and stores worldwide with higher efficiency.

Whether you are procurement managers of chain brands, wholesalers, retailers or corporate clients, please feel free to send inquiries for samples and quotations.

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